THE REPUBLIC OF UGANDA
THE CONSTITUTION
OF
WHEREAS, we the founding members of “Mogas Savings Club” are aware of the potential within us to pool finances, save together and improve our well-being, promote, improve & maintain the economic and social living standards of our members; as well as third parties who share our vision.
WHEREAS, we the founding members of “Mogas Savings Club” do hereby establish this Constitution in order to fully realize our purpose of pooling finances, saving together and improving the social and economic well- being of our members, as well as third parties who share our vision.
NOW THEREFORE, THE GENERAL ASSEMBLY proclaims this Constitution of “Mogas Savings Club” as a common standard of achievement which will preserve the liberties of each individual member of this Club, as well as third parties who will be bound by signing agreements with the Club.
VISION
The vision of the Club is to enrich and enhance the economic and social well-being of its members, encourage the culture of saving and to grow into the most desired Savings Club in Uganda.
MISSION STATEMENT
We strive to achieve financial growth and independence through honesty, accountability and transparency.
MISSION
Our mission is encouraging a savings culture with a view to enhancing the living standards of our members both socially and economically.
INTERPRETATION
- In this Constitution, the words standing in the first column of the following table shall bear the meanings set opposite them respectively in the second column thereof if not inconsistent with the subject or context.
Annual/General The annual General meeting of members
Assembly………. including extraordinary General meeting
Held when necessary
The Constitution………………………. The provisions herein as now framed or as
From time to time altered by a resolution passed in the general meeting.
The Club…………………………………. The above-named Club.
The Office…………………………….. The registered office of the Club.
The Board of Directors……. The Board of Directors for the time being of
The Club or the members of the said Board
Present at a duly convened meeting of the Board at which a quorum is present.
The Seal…………. The Common Seal/ stamp of the Club.
The Members and benefiting from the pool of money as a beneficially; and has signed an Agreement with the Club |
Third Party Any person who is interested in saving with
Member A member under the Club
The Register…… The Register of members of the Club.
Month ……… Calendar month.
Words importing the singular number only shall include the plural number and vice versa.
The expression ‘Chairperson’ shall include the Vice Chairperson duly appointed by the Chairperson for the time being discharging the functions and duties of the Chairperson.
The expression “the Secretary” shall include a temporary or assistant Secretary and any person appointed by the General Meeting to perform any of the duties of the Secretary.
Reference to any provision of the Act shall be construed as a reference to such provisions as modified by any enactment for the time being in force.
- A voluntary Club hereby formed and styled as “Mogas Investment Club”.
- The Club shall use the offices of Kyolina Kyekikweyimirira Limited, located at Plot Kiwatule- Najjera Road. The said offices shall be used for purposes of
collecting money from members and third parties, disbursing money to the beneficiaries and record keeping. - English shall remain the official language of communication and Luganda shall be adopted as a working language.
The Club’s objectives shall include but not be limited to;
- To mobilize third parties to save with the Club and participate in its activities.
- To save money together weekly and disburse an agreed amount to four (4) members in their order as per the results of a raffle draw;
- To encourage its members and third parties to save and boost their standards of living.
- The Club shall be made up of all those persons who have agreed to promote and foster the aims and objectives of the Club.
- These shall comprise of vision bearers including third parties who are willing to save with the Club and benefit from the pool of finances but such third parties will be bound by Agreements signed with the Club, and they agree to abide by the provisions of this Constitution.
ARTICLE 4: MEMBERS’ RIGHTS
4.1: MEMBERS shall;
- Have a right to inspect the records of the Club kept by the Executive Committee.
- Have a right to express themselves in case of any issue arising.
- Have a right to accountability for the funds of the Club.
- Have a right to participate in the activities of the Club
- Have a right to be elected to any position of the Club, on condition that they have a good savings record with the Club.
ARTICLE 5: MEMBERS’ OBLIGATIONS
- To read, familiarize themselves with and abide by the letter and spirit of the Constitution of the Club;
- To serve the Club as per assigned responsibility;
- To participate fully in the proceedings and activities of the Club; A raffle is drawn at the end of every period (3 months and 20 days). To participate in the raffle, a person must have been a member for a minimum of one year, EXCEPT for those with a bad savings record who shall NOT be allowed to participate in the raffle.
- To deposit the agreed amount with the Treasurer per day or at the end of the week but not later than 4pm on the date when the money is due. In case of delayed deposits, Kyolina Kyekikweyimirira Limited will deposit the money on behalf of the defaulter.
- To reimburse Kyolina Kyekikweyimirira Limited the full amount plus interest of 10% if a member delays to deposit the money past 4pm on the due date.
- To sign in the Secretary’s book after depositing the money.
- If a Member fails to deposit money yet they have already benefitted, they forfeit any movable asset that is worth the value of the money owed to enable the Club to recover such monies.
- If a member fails to deposit the money due and has to exit the Club before they benefit, the Club will retain 30% of the money contributed so far but refund 70% to that member.
- To be co-operative at all times and be respectful of other members. If a member misbehaves, the Chairperson shall call a meeting (quorum of 60% of the members) and the appropriate disciplinary action will be agreed upon by the members present.
- To attend all meetings of the Club except for unavoidable reasons. Members who do not attend without good reason shall pay a fine of Ugx.10, 000/ (Ten Thousand Uganda Shillings) to the Club.
- To abide by all the rules and regulations binding the existence of the Club.
ARTICLE 6: ADMISSION OF NEW MEMBERS
6.1 A new member shall be required to provide the following before admission;
- Introduction Letter from LC1 Chairman;
- Two (02) Passport size photos;
- A copy of their National ID.
ARTICLE 7: MEMBERS’ RESIGNATION
7.1: The Club may by resolution of the general meeting require a member to withdraw temporarily or permanently from membership if the conduct of such a member damages the reputation of the Club and is deemed adverse to the smooth running and objectives of the Club;
- A member may resign upon giving one months’ notice to the executive committee;
- In case of insanity;
- In case of death;
- In case of old age.
ARTICLE 8: EXECUTIVE COMMITTEE
7.1: The day to day business of the Club shall be run by the Executive Committee which shall consist of,
- The Chairperson;
- The Vice chairperson;
- The Secretary;
- The Vice Secretary;
- The Treasurer;
- The Chief Advisor;
- The Publicity Officer.
7.2: The executive committee shall be selected annually at an Annual General meeting.
7.3: Functions and Powers of the Executive Committee
- Be the policy making Organ of the Club;
- Be responsible for the smooth running of the Club;
- Have powers to co-opt any person that may be needed for specific purposes;
- Have powers to call emergency meetings;
- Shall be responsible for recruitment of staff, where need be, with the approval of the Board of Directors.
7.3.1: Chairperson; it shall be the duty of the chairperson to;
- Preside over all meetings of the Club
- Be in charge of the day to day running of the Club
- Be a signatory of the Clubs bank accounts.
- Sign off all documents when the Club is disbursing money to members and third parties.
- Shall act or perform the functions of the chairperson in his or her absence
- Perform all and any other such duties as may from time to time be delegated to him/her
- Draw the agenda for all meetings
- Shall keep appropriate minutes of every meeting of the Club as may be convened from time to time
- Keep a register of all the members of the Club
- Keep all other records of the Club.
- Keep the Seal and Stamps of the Club.
- Shall act or perform the functions of the secretary in his or her absence
- Perform all and any other such duties as may from time to time be delegated to him/her
- Shall receive and keep money from members and third parties.
- Present full financial statements at the General Meetings and at the Annual General Meeting.
- Be a co-signatory of the Club’s bank account
- Be responsible for keeping proper accountability of the Club
- Sign all documents when the Club is disbursing money to members and third parties.
- Perform any such transactions and all or any other such duties as may from time to time be delegated to him/her
All funds, except those approved by the Board, shall be handled by the Treasurer and be properly recorded on the books of the Club and kept at the offices of Kyolina Kyekikweyimirira Limited.
ARTICLE 9: THE BOARD OF DIRECTORS
9.1: Rights and responsibilities of the Directors
The Directors shall;
- Have a right to express themselves on any matters arising and call a meeting where need be;
- Have powers to admit new members and remove old members from the Club due to bad savings records;
- Have powers to access and inspect the records of the Club at any time;
- Have a right to demand accountability from the Executive Committee at any time.
9.1: Regular Business Meetings
a. Regular business meetings may be held from time to time.
9.2: Special Business Meetings
- A specially called business meeting may be held to consider matters of significant nature and immediate importance.
- Notice of such meeting must be communicated to members by the secretary.
- There shall be general meetings of the Club once every three (03) to four (04) months on a day to be chosen by the Board.
- Voting at these meetings shall be by show of hands and shall be passed by simple majority. Subject to approval by the members the meetings shall be held as often as is practicable.
- Every member shall endeavor to attend and contribute at such General Meetings and shall be bound by other rules affecting meetings as provided for in the rules of the Club. Quorum at General Meetings shall be 60% of members of the Club or as the members may from time to time deem fit.
The Board of Directors shall meet at least once a month or as often as they may deem fit. The chairman shall preside at each Board Meeting and shall have authority to call such meetings as he sees fit at a General Meeting or otherwise as provided for. Notwithstanding this rule, the governing bodies of the Club can set criteria as to their governance and operation in line with the objectives of the Club.
The board of Directors shall be constituted by the Chairman, Treasurer and Secretary.
Save as herein otherwise provided, the quorum in a regular business and special business meeting shall consist of 60% of the total number of members provided that the meeting has been properly called. Attendance shall be in person NOT by proxy.
No business shall be transacted at any regular or special business meeting unless a quorum of members is present at the time when the meeting proceeds to business.
ARTICLE 10: INTERPRETATIONS AND AMENDMENT
10.1: The Board of Directors shall be the authority vested with the powers relating to the interpretation of this constitution.
10.2: Members may, at the Annual General Meeting amend the provisions of this constitution whenever the need arises.
ARTICLE 11: DISPUTE RESOLUTION
In the event of a dispute arising in relation or incidental to any matter touching the Club or if any question shall arise with regard to the Club, such dispute or question shall be referred to the members in a General Meeting who shall decide on the issue by a vote and whose decision shall be final and conclusive.
ARTICLE 12: TERMINATION/ CESSATION OF THE CLUB
The Board of Directors shall have powers to decide on termination/ cessation of business of the Club; if in their opinion, it has become impracticable to continue with the Club.
NAMES, AND ADDRESS OF THE MEMBERS | POSITION | SIGNATURES OF MEMBERS |
Besigye William P.O BOX…………………………… , Uganda | CHAIRPERSON/ DIRECTOR | |
Mugere joseph P.O Box…………………………… , Uganda | VICE CHAIRPERSON | |
Kasule Rogers P.O BOX………………………….. ,Uganda | TREASURER/ DIRECTOR | |
Katende ronald P.O BOX…………………………. , Uganda | SECRETARY | |
Muhaire nicholus P.O BOX……………………….. , Uganda | DEFENCE | |
Namatovu Lydia P.O BOX………………………… , Uganda | CHIEF ADVISOR | |
Matsiko Ismail P.O BOX………………………… , Uganda | PUBLICITY OFFICER | |
Ssali Augustine P.O BOX………………………… , Uganda | MEMBER | |
Ssembajwe Emmanuel P.O BOX………………………… , Uganda | MEMBER | |
Jenifer ampumire | MEMBER | |
Ssenyonga jowali P.O BOX………………………… , Uganda | MEMBER | |
Matovu Mohamed P.O BOX………………………… , Uganda | MEMBER | |
Kisoko Musa P.O BOX………………………… , Uganda | MEMBER | |
Ssenyonga Jowali P.O BOX………………………. , Uganda | MEMBER | |
Paul mukiza nfite | MEMBER | |
Jenifer amupiire | MEMBER | |
Tumwebaze Godwin | MEMBER | |
Nakakande resty | MEMBER | |
Namugerwa babirye | MEMBER | |
MEMBER |
Dated at Kampala this…………….. day of………………….. 2021.
Witness to the above signatures:
SIGNATURE:………………………………………………………………………
NAME,………………………………………………………………………………………
OCCUPATION: POSTAL ADDRESS:
Drawn bv: |
SENA Advocates, |
THE REPUBLIC OF UGANDA
THE CONSTITUTION
OF
WHEREAS, we the founding members of “Mogas Savings Club” are aware of the potential within us to pool finances, save together and improve our well-being, promote, improve & maintain the economic and social living standards of our members; as well as third parties who share our vision.
WHEREAS, we the founding members of “Mogas Savings Club” do hereby establish this Constitution in order to fully realize our purpose of pooling finances, saving together and improving the social and economic well- being of our members, as well as third parties who share our vision.
NOW THEREFORE, THE GENERAL ASSEMBLY proclaims this Constitution of “Mogas Savings Club” as a common standard of achievement which will preserve the liberties of each individual member of this Club, as well as third parties who will be bound by signing agreements with the Club.
The vision of the Club is to enrich and enhance the economic and social well-being of its members, encourage the culture of saving and to grow into the most desired Savings Club in Uganda.
We strive to achieve financial growth and independence through honesty, accountability and transparency.
Our mission is encouraging a savings culture with a view to enhancing the living standards of our members both socially and economically.
- In this Constitution, the words standing in the first column of the following table shall bear the meanings set opposite them respectively in the second column thereof if not inconsistent with the subject or context.
Annual/General The annual General meeting of members
Assembly………. including extraordinary General meeting
Held when necessary
The Constitution………………………. The provisions herein as now framed or as
From time to time altered by a resolution passed in the general meeting.
The Club…………………………………. The above-named Club.
The Office……… The registered office of the Club.
The Board of Directors……. The Board of Directors for the time being of
The Club or the members of the said Board
Present at a duly convened meeting of the Board at which a quorum is present.
The Seal…………. The Common Seal/ stamp of the Club.
The Members and benefitting from the pool of money as a beneficially; and has signed an Agreement with the Club |
Third Party Any person who is interested in saving with
Member A member under the Club
The Register…… The Register of members of the Club.
Month ……… Calendar month.
Words importing the singular number only shall include the plural number and vice versa.
The expression ‘Chairperson’ shall include the Vice Chairperson duly appointed by the Chairperson for the time being discharging the functions and duties of the Chairperson.
The expression “the Secretary” shall include a temporary or assistant Secretary and any person appointed by the General Meeting to perform any of the duties of the Secretary.
Reference to any provision of the Act shall be construed as a reference to such provisions as modified by any enactment for the time being in force.
- A voluntary Club hereby formed and styled as “Mogas Investment Club”.
- The Club shall use the offices of Kyolina Kyekikweyimirira Limited, located at Plot Kiwatule- Najjera Road. The said offices shall be used for purposes of
collecting money from members and third parties, disbursing money to the beneficiaries and record keeping. - English shall remain the official language of communication and Luganda shall be adopted as a working language.
The Club’s objectives shall include but not be limited to;
- To mobilize third parties to save with the Club and participate in its activities.
- To save money together weekly and disburse an agreed amount to four (4) members in their order as per the results of a raffle draw;
- To encourage its members and third parties to save and boost their standards of living.
- The Club shall be made up of all those persons who have agreed to promote and foster the aims and objectives of the Club.
- These shall comprise of vision bearers including third parties who are willing to save with the Club and benefit from the pool of finances but such third parties will be bound by Agreements signed with the Club, and they agree to abide by the provisions of this Constitution.
ARTICLE 4: MEMBERS’ RIGHTS
4.1: MEMBERS shall;
- Have a right to inspect the records of the Club kept by the Executive Committee.
- Have a right to express themselves in case of any issue arising.
- Have a right to accountability for the funds of the Club.
- Have a right to participate in the activities of the Club
- Have a right to be elected to any position of the Club, on condition that they have a good savings record with the Club.
ARTICLE 5: MEMBERS’ OBLIGATIONS
- To read, familiarize themselves with and abide by the letter and spirit of the Constitution of the Club;
- To serve the Club as per assigned responsibility;
- To participate fully in the proceedings and activities of the Club; A raffle is drawn at the end of every period (3 months and 20 days). To participate in the raffle, a person must have been a member for a minimum of one year, EXCEPT for those with a bad savings record who shall NOT be allowed to participate in the raffle.
- To deposit the agreed amount with the Treasurer per day or at the end of the week but not later than 4pm on the date when the money is due. In case of delayed deposits, Kyolina Kyekikweyimirira Limited will deposit the money on behalf of the defaulter.
- To reimburse Kyolina Kyekikweyimirira Limited the full amount plus interest of 10% if a member delays to deposit the money past 4pm on the due date.
- To sign in the Secretary’s book after depositing the money.
- If a Member fails to deposit money yet they have already benefitted, they forfeit any movable asset that is worth the value of the money owed to enable the Club to recover such monies.
- If a member fails to deposit the money due and has to exit the Club before they benefit, the Club will retain 30% of the money contributed so far but refund 70% to that member.
- To be co-operative at all times and be respectful of other members. If a member misbehaves, the Chairperson shall call a meeting (quorum of 60% of the members) and the appropriate disciplinary action will be agreed upon by the members present.
- To attend all meetings of the Club except for unavoidable reasons. Members who do not attend without good reason shall pay a fine of Ugx.10, 000/ (Ten Thousand Uganda Shillings) to the Club.
- To abide by all the rules and regulations binding the existence of the Club.
ARTICLE 6: ADMISSION OF NEW MEMBERS
6.1 A new member shall be required to provide the following before admission;
- Introduction Letter from LC1 Chairman;
- Two (02) Passport size photos;
- A copy of their National ID.
ARTICLE 7: MEMBERS’ RESIGNATION
7.1: The Club may by resolution of the general meeting require a member to withdraw temporarily or permanently from membership if the conduct of such a member damages the reputation of the Club and is deemed adverse to the smooth running and objectives of the Club;
- A member may resign upon giving one months’ notice to the executive committee;
- In case of insanity;
- In case of death;
- In case of old age.
ARTICLE 8: EXECUTIVE COMMITTEE
7.1: The day to day business of the Club shall be run by the Executive Committee which shall consist of,
- The Chairperson;
- The Vice chairperson;
- The Secretary;
- The Vice Secretary;
- The Treasurer;
- The Chief Advisor;
- The Publicity Officer.
7.2: The executive committee shall be selected annually at an Annual General meeting.
7.3: Functions and Powers of the Executive Committee
- Be the policy making Organ of the Club;
- Be responsible for the smooth running of the Club;
- Have powers to co-opt any person that may be needed for specific purposes;
- Have powers to call emergency meetings;
- Shall be responsible for recruitment of staff, where need be, with the approval of the Board of Directors.
7.3.1: Chairperson; it shall be the duty of the chairperson to;
- Preside over all meetings of the Club
- Be in charge of the day to day running of the Club
- Be a signatory of the Clubs bank accounts.
- Sign off all documents when the Club is disbursing money to members and third parties.
- Shall act or perform the functions of the chairperson in his or her absence
- Perform all and any other such duties as may from time to time be delegated to him/her
- Draw the agenda for all meetings
- Shall keep appropriate minutes of every meeting of the Club as may be convened from time to time
- Keep a register of all the members of the Club
- Keep all other records of the Club.
- Keep the Seal and Stamps of the Club.
- Shall act or perform the functions of the secretary in his or her absence
- Perform all and any other such duties as may from time to time be delegated to him/her
- Shall receive and keep money from members and third parties.
- Present full financial statements at the General Meetings and at the Annual General Meeting.
- Be a co-signatory of the Club’s bank account
- Be responsible for keeping proper accountability of the Club
- Sign all documents when the Club is disbursing money to members and third parties.
- Perform any such transactions and all or any other such duties as may from time to time be delegated to him/her
All funds, except those approved by the Board, shall be handled by the Treasurer and be properly recorded on the books of the Club and kept at the offices of Kyolina Kyekikweyimirira Limited.
ARTICLE 9: THE BOARD OF DIRECTORS
9.1: Rights and responsibilities of the Directors
The Directors shall;
- Have a right to express themselves on any matters arising and call a meeting where need be;
- Have powers to admit new members and remove old members from the Club due to bad savings records;
- Have powers to access and inspect the records of the Club at any time;
- Have a right to demand accountability from the Executive Committee at any time.
9.1: Regular Business Meetings
a. Regular business meetings may be held from time to time.
9.2: Special Business Meetings
- A specially called business meeting may be held to consider matters of significant nature and immediate importance.
- Notice of such meeting must be communicated to members by the secretary.
- There shall be general meetings of the Club once every three (03) to four (04) months on a day to be chosen by the Board.
- Voting at these meetings shall be by show of hands and shall be passed by simple majority. Subject to approval by the members the meetings shall be held as often as is practicable.
- Every member shall endeavor to attend and contribute at such General Meetings and shall be bound by other rules affecting meetings as provided for in the rules of the Club. Quorum at General Meetings shall be 60% of members of the Club or as the members may from time to time deem fit.
The Board of Directors shall meet at least once a month or as often as they may deem fit. The chairman shall preside at each Board Meeting and shall have authority to call such meetings as he sees fit at a General Meeting or otherwise as provided for. Notwithstanding this rule, the governing bodies of the Club can set criteria as to their governance and operation in line with the objectives of the Club.
The board of Directors shall be constituted by the Chairman, Treasurer and Secretary.
Save as herein otherwise provided, the quorum in a regular business and special business meeting shall consist of 60% of the total number of members provided that the meeting has been properly called. Attendance shall be in person NOT by proxy.
No business shall be transacted at any regular or special business meeting unless a quorum of members is present at the time when the meeting proceeds to business.
ARTICLE 10: INTERPRETATIONS AND AMENDMENT
10.1: The Board of Directors shall be the authority vested with the powers relating to the interpretation of this constitution.
10.2: Members may, at the Annual General Meeting amend the provisions of this constitution whenever the need arises.
ARTICLE 11: DISPUTE RESOLUTION
In the event of a dispute arising in relation or incidental to any matter touching the Club or if any question shall arise with regard to the Club, such dispute or question shall be referred to the members in a General Meeting who shall decide on the issue by a vote and whose decision shall be final and conclusive.
ARTICLE 12: TERMINATION/ CESSATION OF THE CLUB
The Board of Directors shall have powers to decide on termination/ cessation of business of the Club; if in their opinion, it has become impracticable to continue with the Club.
NAMES, AND ADDRESS OF THE MEMBERS | POSITION | SIGNATURES OF MEMBERS |
Besigye William P.O BOX…………………………… , Uganda | CHAIRPERSON/ DIRECTOR | |
Mugere joseph P.O Box…………………………… , Uganda | VICE CHAIRPERSON | |
Kasule Rogers P.O BOX………………………….. ,Uganda | TREASURER/ DIRECTOR | |
Katende ronald P.O BOX…………………………. , Uganda | SECRETARY | |
Muhaire nicholus P.O BOX……………………….. , Uganda | DEFENCE | |
Namatovu Lydia P.O BOX………………………… , Uganda | CHIEF ADVISOR | |
Matsiko Ismail P.O BOX………………………… , Uganda | PUBLICITY OFFICER | |
Ssali Augustine P.O BOX………………………… , Uganda | MEMBER | |
Ssembajwe Emmanuel P.O BOX………………………… , Uganda | MEMBER | |
Jenifer ampumire | MEMBER | |
Ssenyonga jowali P.O BOX………………………… , Uganda | MEMBER | |
Matovu Mohamed P.O BOX………………………… , Uganda | MEMBER | |
Kisoko Musa P.O BOX………………………… , Uganda | MEMBER | |
Ssenyonga Jowali P.O BOX………………………. , Uganda | MEMBER | |
Paul mukiza nfite | MEMBER | |
Jenifer amupiire | MEMBER | |
Tumwebaze Godwin | MEMBER | |
Nakakande resty | MEMBER | |
Namugerwa babirye | MEMBER | |
MEMBER |
Dated at Kampala this…………….. day of………………….. 2021.
Witness to the above signatures:
SIGNATURE:………………………………………………………………………
NAME,………………………………………………………………………………………
OCCUPATION: POSTAL ADDRESS:
PHONE NUMBER:
PHONE NUMBER:
THE REPUBLIC OF UGANDA
THE CONSTITUTION
OF
WHEREAS, we the founding members of “Mogas Savings Club” are aware of the potential within us to pool finances, save together and improve our well-being, promote, improve & maintain the economic and social living standards of our members; as well as third parties who share our vision.
WHEREAS, we the founding members of “Mogas Savings Club” do hereby establish this Constitution in order to fully realize our purpose of pooling finances, saving together and improving the social and economic well- being of our members, as well as third parties who share our vision.
NOW THEREFORE, THE GENERAL ASSEMBLY proclaims this Constitution of “Mogas Savings Club” as a common standard of achievement which will preserve the liberties of each individual member of this Club, as well as third parties who will be bound by signing agreements with the Club.
VISION
The vision of the Club is to enrich and enhance the economic and social well-being of its members, encourage the culture of saving and to grow into the most desired Savings Club in Uganda.
MISSION STATEMENT
We strive to achieve financial growth and independence through honesty, accountability and transparency.
MISSION
Our mission is encouraging a savings culture with a view to enhancing the living standards of our members both socially and economically.
INTERPRETATION
- In this Constitution, the words standing in the first column of the following table shall bear the meanings set opposite them respectively in the second column thereof if not inconsistent with the subject or context.
Annual/General The annual General meeting of members
Assembly………. including extraordinary General meeting
Held when necessary
The Constitution………………………. The provisions herein as now framed or as
From time to time altered by a resolution passed in the general meeting.
The Club…………………………………. The above-named Club.
The Office…………………………….. The registered office of the Club.
The Board of Directors……. The Board of Directors for the time being of
The Club or the members of the said Board
Present at a duly convened meeting of the Board at which a quorum is present.
The Seal…………. The Common Seal/ stamp of the Club.
The Members and benefiting from the pool of money as a beneficially; and has signed an Agreement with the Club |
Third Party Any person who is interested in saving with
Member A member under the Club
The Register…… The Register of members of the Club.
Month ……… Calendar month.
Words importing the singular number only shall include the plural number and vice versa.
The expression ‘Chairperson’ shall include the Vice Chairperson duly appointed by the Chairperson for the time being discharging the functions and duties of the Chairperson.
The expression “the Secretary” shall include a temporary or assistant Secretary and any person appointed by the General Meeting to perform any of the duties of the Secretary.
Reference to any provision of the Act shall be construed as a reference to such provisions as modified by any enactment for the time being in force.
- A voluntary Club hereby formed and styled as “Mogas Investment Club”.
- The Club shall use the offices of Kyolina Kyekikweyimirira Limited, located at Plot Kiwatule- Najjera Road. The said offices shall be used for purposes of
collecting money from members and third parties, disbursing money to the beneficiaries and record keeping. - English shall remain the official language of communication and Luganda shall be adopted as a working language.
The Club’s objectives shall include but not be limited to;
- To mobilize third parties to save with the Club and participate in its activities.
- To save money together weekly and disburse an agreed amount to four (4) members in their order as per the results of a raffle draw;
- To encourage its members and third parties to save and boost their standards of living.
- The Club shall be made up of all those persons who have agreed to promote and foster the aims and objectives of the Club.
- These shall comprise of vision bearers including third parties who are willing to save with the Club and benefit from the pool of finances but such third parties will be bound by Agreements signed with the Club, and they agree to abide by the provisions of this Constitution.
ARTICLE 4: MEMBERS’ RIGHTS
4.1: MEMBERS shall;
- Have a right to inspect the records of the Club kept by the Executive Committee.
- Have a right to express themselves in case of any issue arising.
- Have a right to accountability for the funds of the Club.
- Have a right to participate in the activities of the Club
- Have a right to be elected to any position of the Club, on condition that they have a good savings record with the Club.
ARTICLE 5: MEMBERS’ OBLIGATIONS
- To read, familiarize themselves with and abide by the letter and spirit of the Constitution of the Club;
- To serve the Club as per assigned responsibility;
- To participate fully in the proceedings and activities of the Club; A raffle is drawn at the end of every period (3 months and 20 days). To participate in the raffle, a person must have been a member for a minimum of one year, EXCEPT for those with a bad savings record who shall NOT be allowed to participate in the raffle.
- To deposit the agreed amount with the Treasurer per day or at the end of the week but not later than 4pm on the date when the money is due. In case of delayed deposits, Kyolina Kyekikweyimirira Limited will deposit the money on behalf of the defaulter.
- To reimburse Kyolina Kyekikweyimirira Limited the full amount plus interest of 10% if a member delays to deposit the money past 4pm on the due date.
- To sign in the Secretary’s book after depositing the money.
- If a Member fails to deposit money yet they have already benefitted, they forfeit any movable asset that is worth the value of the money owed to enable the Club to recover such monies.
- If a member fails to deposit the money due and has to exit the Club before they benefit, the Club will retain 30% of the money contributed so far but refund 70% to that member.
- To be co-operative at all times and be respectful of other members. If a member misbehaves, the Chairperson shall call a meeting (quorum of 60% of the members) and the appropriate disciplinary action will be agreed upon by the members present.
- To attend all meetings of the Club except for unavoidable reasons. Members who do not attend without good reason shall pay a fine of Ugx.10, 000/ (Ten Thousand Uganda Shillings) to the Club.
- To abide by all the rules and regulations binding the existence of the Club.
ARTICLE 6: ADMISSION OF NEW MEMBERS
6.1 A new member shall be required to provide the following before admission;
- Introduction Letter from LC1 Chairman;
- Two (02) Passport size photos;
- A copy of their National ID.
ARTICLE 7: MEMBERS’ RESIGNATION
7.1: The Club may by resolution of the general meeting require a member to withdraw temporarily or permanently from membership if the conduct of such a member damages the reputation of the Club and is deemed adverse to the smooth running and objectives of the Club;
- A member may resign upon giving one months’ notice to the executive committee;
- In case of insanity;
- In case of death;
- In case of old age.
ARTICLE 8: EXECUTIVE COMMITTEE
7.1: The day to day business of the Club shall be run by the Executive Committee which shall consist of,
- The Chairperson;
- The Vice chairperson;
- The Secretary;
- The Vice Secretary;
- The Treasurer;
- The Chief Advisor;
- The Publicity Officer.
7.2: The executive committee shall be selected annually at an Annual General meeting.
7.3: Functions and Powers of the Executive Committee
- Be the policy making Organ of the Club;
- Be responsible for the smooth running of the Club;
- Have powers to co-opt any person that may be needed for specific purposes;
- Have powers to call emergency meetings;
- Shall be responsible for recruitment of staff, where need be, with the approval of the Board of Directors.
7.3.1: Chairperson; it shall be the duty of the chairperson to;
- Preside over all meetings of the Club
- Be in charge of the day to day running of the Club
- Be a signatory of the Clubs bank accounts.
- Sign off all documents when the Club is disbursing money to members and third parties.
- Shall act or perform the functions of the chairperson in his or her absence
- Perform all and any other such duties as may from time to time be delegated to him/her
- Draw the agenda for all meetings
- Shall keep appropriate minutes of every meeting of the Club as may be convened from time to time
- Keep a register of all the members of the Club
- Keep all other records of the Club.
- Keep the Seal and Stamps of the Club.
- Shall act or perform the functions of the secretary in his or her absence
- Perform all and any other such duties as may from time to time be delegated to him/her
- Shall receive and keep money from members and third parties.
- Present full financial statements at the General Meetings and at the Annual General Meeting.
- Be a co-signatory of the Club’s bank account
- Be responsible for keeping proper accountability of the Club
- Sign all documents when the Club is disbursing money to members and third parties.
- Perform any such transactions and all or any other such duties as may from time to time be delegated to him/her
All funds, except those approved by the Board, shall be handled by the Treasurer and be properly recorded on the books of the Club and kept at the offices of Kyolina Kyekikweyimirira Limited.
ARTICLE 9: THE BOARD OF DIRECTORS
9.1: Rights and responsibilities of the Directors
The Directors shall;
- Have a right to express themselves on any matters arising and call a meeting where need be;
- Have powers to admit new members and remove old members from the Club due to bad savings records;
- Have powers to access and inspect the records of the Club at any time;
- Have a right to demand accountability from the Executive Committee at any time.
9.1: Regular Business Meetings
a. Regular business meetings may be held from time to time.
9.2: Special Business Meetings
- A specially called business meeting may be held to consider matters of significant nature and immediate importance.
- Notice of such meeting must be communicated to members by the secretary.
- There shall be general meetings of the Club once every three (03) to four (04) months on a day to be chosen by the Board.
- Voting at these meetings shall be by show of hands and shall be passed by simple majority. Subject to approval by the members the meetings shall be held as often as is practicable.
- Every member shall endeavor to attend and contribute at such General Meetings and shall be bound by other rules affecting meetings as provided for in the rules of the Club. Quorum at General Meetings shall be 60% of members of the Club or as the members may from time to time deem fit.
The Board of Directors shall meet at least once a month or as often as they may deem fit. The chairman shall preside at each Board Meeting and shall have authority to call such meetings as he sees fit at a General Meeting or otherwise as provided for. Notwithstanding this rule, the governing bodies of the Club can set criteria as to their governance and operation in line with the objectives of the Club.
The board of Directors shall be constituted by the Chairman, Treasurer and Secretary.
Save as herein otherwise provided, the quorum in a regular business and special business meeting shall consist of 60% of the total number of members provided that the meeting has been properly called. Attendance shall be in person NOT by proxy.
No business shall be transacted at any regular or special business meeting unless a quorum of members is present at the time when the meeting proceeds to business.
ARTICLE 10: INTERPRETATIONS AND AMENDMENT
10.1: The Board of Directors shall be the authority vested with the powers relating to the interpretation of this constitution.
10.2: Members may, at the Annual General Meeting amend the provisions of this constitution whenever the need arises.
ARTICLE 11: DISPUTE RESOLUTION
In the event of a dispute arising in relation or incidental to any matter touching the Club or if any question shall arise with regard to the Club, such dispute or question shall be referred to the members in a General Meeting who shall decide on the issue by a vote and whose decision shall be final and conclusive.
ARTICLE 12: TERMINATION/ CESSATION OF THE CLUB
The Board of Directors shall have powers to decide on termination/ cessation of business of the Club; if in their opinion, it has become impracticable to continue with the Club.
NAMES, AND ADDRESS OF THE MEMBERS | POSITION | SIGNATURES OF MEMBERS |
Besigye William P.O BOX…………………………… , Uganda | CHAIRPERSON/ DIRECTOR | |
Mugere joseph P.O Box…………………………… , Uganda | VICE CHAIRPERSON | |
Kasule Rogers P.O BOX………………………….. ,Uganda | TREASURER/ DIRECTOR | |
Katende ronald P.O BOX…………………………. , Uganda | SECRETARY | |
Muhaire nicholus P.O BOX……………………….. , Uganda | DEFENCE | |
Namatovu Lydia P.O BOX………………………… , Uganda | CHIEF ADVISOR | |
Matsiko Ismail P.O BOX………………………… , Uganda | PUBLICITY OFFICER | |
Ssali Augustine P.O BOX………………………… , Uganda | MEMBER | |
Ssembajwe Emmanuel P.O BOX………………………… , Uganda | MEMBER | |
Jenifer ampumire | MEMBER | |
Ssenyonga jowali P.O BOX………………………… , Uganda | MEMBER | |
Matovu Mohamed P.O BOX………………………… , Uganda | MEMBER | |
Kisoko Musa P.O BOX………………………… , Uganda | MEMBER | |
Ssenyonga Jowali P.O BOX………………………. , Uganda | MEMBER | |
Paul mukiza nfite | MEMBER | |
Jenifer amupiire | MEMBER | |
Tumwebaze Godwin | MEMBER | |
Nakakande resty | MEMBER | |
Namugerwa babirye | MEMBER | |
MEMBER |
Dated at Kampala this…………….. day of………………….. 2021.
Witness to the above signatures:
SIGNATURE:………………………………………………………………………
NAME,………………………………………………………………………………………
OCCUPATION: POSTAL ADDRESS:
Drawn bv: |
SENA Advocates, |
THE REPUBLIC OF UGANDA
THE CONSTITUTION
OF
WHEREAS, we the founding members of “Mogas Savings Club” are aware of the potential within us to pool finances, save together and improve our well-being, promote, improve & maintain the economic and social living standards of our members; as well as third parties who share our vision.
WHEREAS, we the founding members of “Mogas Savings Club” do hereby establish this Constitution in order to fully realize our purpose of pooling finances, saving together and improving the social and economic well- being of our members, as well as third parties who share our vision.
NOW THEREFORE, THE GENERAL ASSEMBLY proclaims this Constitution of “Mogas Savings Club” as a common standard of achievement which will preserve the liberties of each individual member of this Club, as well as third parties who will be bound by signing agreements with the Club.
The vision of the Club is to enrich and enhance the economic and social well-being of its members, encourage the culture of saving and to grow into the most desired Savings Club in Uganda.
We strive to achieve financial growth and independence through honesty, accountability and transparency.
Our mission is encouraging a savings culture with a view to enhancing the living standards of our members both socially and economically.
- In this Constitution, the words standing in the first column of the following table shall bear the meanings set opposite them respectively in the second column thereof if not inconsistent with the subject or context.
Annual/General The annual General meeting of members
Assembly………. including extraordinary General meeting
Held when necessary
The Constitution………………………. The provisions herein as now framed or as
From time to time altered by a resolution passed in the general meeting.
The Club…………………………………. The above-named Club.
The Office……… The registered office of the Club.
The Board of Directors……. The Board of Directors for the time being of
The Club or the members of the said Board
Present at a duly convened meeting of the Board at which a quorum is present.
The Seal…………. The Common Seal/ stamp of the Club.
The Members and benefitting from the pool of money as a beneficially; and has signed an Agreement with the Club |
Third Party Any person who is interested in saving with
Member A member under the Club
The Register…… The Register of members of the Club.
Month ……… Calendar month.
Words importing the singular number only shall include the plural number and vice versa.
The expression ‘Chairperson’ shall include the Vice Chairperson duly appointed by the Chairperson for the time being discharging the functions and duties of the Chairperson.
The expression “the Secretary” shall include a temporary or assistant Secretary and any person appointed by the General Meeting to perform any of the duties of the Secretary.
Reference to any provision of the Act shall be construed as a reference to such provisions as modified by any enactment for the time being in force.
- A voluntary Club hereby formed and styled as “Mogas Investment Club”.
- The Club shall use the offices of Kyolina Kyekikweyimirira Limited, located at Plot Kiwatule- Najjera Road. The said offices shall be used for purposes of
collecting money from members and third parties, disbursing money to the beneficiaries and record keeping. - English shall remain the official language of communication and Luganda shall be adopted as a working language.
The Club’s objectives shall include but not be limited to;
- To mobilize third parties to save with the Club and participate in its activities.
- To save money together weekly and disburse an agreed amount to four (4) members in their order as per the results of a raffle draw;
- To encourage its members and third parties to save and boost their standards of living.
- The Club shall be made up of all those persons who have agreed to promote and foster the aims and objectives of the Club.
- These shall comprise of vision bearers including third parties who are willing to save with the Club and benefit from the pool of finances but such third parties will be bound by Agreements signed with the Club, and they agree to abide by the provisions of this Constitution.
ARTICLE 4: MEMBERS’ RIGHTS
4.1: MEMBERS shall;
- Have a right to inspect the records of the Club kept by the Executive Committee.
- Have a right to express themselves in case of any issue arising.
- Have a right to accountability for the funds of the Club.
- Have a right to participate in the activities of the Club
- Have a right to be elected to any position of the Club, on condition that they have a good savings record with the Club.
ARTICLE 5: MEMBERS’ OBLIGATIONS
- To read, familiarize themselves with and abide by the letter and spirit of the Constitution of the Club;
- To serve the Club as per assigned responsibility;
- To participate fully in the proceedings and activities of the Club; A raffle is drawn at the end of every period (3 months and 20 days). To participate in the raffle, a person must have been a member for a minimum of one year, EXCEPT for those with a bad savings record who shall NOT be allowed to participate in the raffle.
- To deposit the agreed amount with the Treasurer per day or at the end of the week but not later than 4pm on the date when the money is due. In case of delayed deposits, Kyolina Kyekikweyimirira Limited will deposit the money on behalf of the defaulter.
- To reimburse Kyolina Kyekikweyimirira Limited the full amount plus interest of 10% if a member delays to deposit the money past 4pm on the due date.
- To sign in the Secretary’s book after depositing the money.
- If a Member fails to deposit money yet they have already benefitted, they forfeit any movable asset that is worth the value of the money owed to enable the Club to recover such monies.
- If a member fails to deposit the money due and has to exit the Club before they benefit, the Club will retain 30% of the money contributed so far but refund 70% to that member.
- To be co-operative at all times and be respectful of other members. If a member misbehaves, the Chairperson shall call a meeting (quorum of 60% of the members) and the appropriate disciplinary action will be agreed upon by the members present.
- To attend all meetings of the Club except for unavoidable reasons. Members who do not attend without good reason shall pay a fine of Ugx.10, 000/ (Ten Thousand Uganda Shillings) to the Club.
- To abide by all the rules and regulations binding the existence of the Club.
ARTICLE 6: ADMISSION OF NEW MEMBERS
6.1 A new member shall be required to provide the following before admission;
- Introduction Letter from LC1 Chairman;
- Two (02) Passport size photos;
- A copy of their National ID.
ARTICLE 7: MEMBERS’ RESIGNATION
7.1: The Club may by resolution of the general meeting require a member to withdraw temporarily or permanently from membership if the conduct of such a member damages the reputation of the Club and is deemed adverse to the smooth running and objectives of the Club;
- A member may resign upon giving one months’ notice to the executive committee;
- In case of insanity;
- In case of death;
- In case of old age.
ARTICLE 8: EXECUTIVE COMMITTEE
7.1: The day to day business of the Club shall be run by the Executive Committee which shall consist of,
- The Chairperson;
- The Vice chairperson;
- The Secretary;
- The Vice Secretary;
- The Treasurer;
- The Chief Advisor;
- The Publicity Officer.
7.2: The executive committee shall be selected annually at an Annual General meeting.
7.3: Functions and Powers of the Executive Committee
- Be the policy making Organ of the Club;
- Be responsible for the smooth running of the Club;
- Have powers to co-opt any person that may be needed for specific purposes;
- Have powers to call emergency meetings;
- Shall be responsible for recruitment of staff, where need be, with the approval of the Board of Directors.
7.3.1: Chairperson; it shall be the duty of the chairperson to;
- Preside over all meetings of the Club
- Be in charge of the day to day running of the Club
- Be a signatory of the Clubs bank accounts.
- Sign off all documents when the Club is disbursing money to members and third parties.
- Shall act or perform the functions of the chairperson in his or her absence
- Perform all and any other such duties as may from time to time be delegated to him/her
- Draw the agenda for all meetings
- Shall keep appropriate minutes of every meeting of the Club as may be convened from time to time
- Keep a register of all the members of the Club
- Keep all other records of the Club.
- Keep the Seal and Stamps of the Club.
- Shall act or perform the functions of the secretary in his or her absence
- Perform all and any other such duties as may from time to time be delegated to him/her
- Shall receive and keep money from members and third parties.
- Present full financial statements at the General Meetings and at the Annual General Meeting.
- Be a co-signatory of the Club’s bank account
- Be responsible for keeping proper accountability of the Club
- Sign all documents when the Club is disbursing money to members and third parties.
- Perform any such transactions and all or any other such duties as may from time to time be delegated to him/her
All funds, except those approved by the Board, shall be handled by the Treasurer and be properly recorded on the books of the Club and kept at the offices of Kyolina Kyekikweyimirira Limited.
ARTICLE 9: THE BOARD OF DIRECTORS
9.1: Rights and responsibilities of the Directors
The Directors shall;
- Have a right to express themselves on any matters arising and call a meeting where need be;
- Have powers to admit new members and remove old members from the Club due to bad savings records;
- Have powers to access and inspect the records of the Club at any time;
- Have a right to demand accountability from the Executive Committee at any time.
9.1: Regular Business Meetings
a. Regular business meetings may be held from time to time.
9.2: Special Business Meetings
- A specially called business meeting may be held to consider matters of significant nature and immediate importance.
- Notice of such meeting must be communicated to members by the secretary.
- There shall be general meetings of the Club once every three (03) to four (04) months on a day to be chosen by the Board.
- Voting at these meetings shall be by show of hands and shall be passed by simple majority. Subject to approval by the members the meetings shall be held as often as is practicable.
- Every member shall endeavor to attend and contribute at such General Meetings and shall be bound by other rules affecting meetings as provided for in the rules of the Club. Quorum at General Meetings shall be 60% of members of the Club or as the members may from time to time deem fit.
The Board of Directors shall meet at least once a month or as often as they may deem fit. The chairman shall preside at each Board Meeting and shall have authority to call such meetings as he sees fit at a General Meeting or otherwise as provided for. Notwithstanding this rule, the governing bodies of the Club can set criteria as to their governance and operation in line with the objectives of the Club.
The board of Directors shall be constituted by the Chairman, Treasurer and Secretary.
Save as herein otherwise provided, the quorum in a regular business and special business meeting shall consist of 60% of the total number of members provided that the meeting has been properly called. Attendance shall be in person NOT by proxy.
No business shall be transacted at any regular or special business meeting unless a quorum of members is present at the time when the meeting proceeds to business.
ARTICLE 10: INTERPRETATIONS AND AMENDMENT
10.1: The Board of Directors shall be the authority vested with the powers relating to the interpretation of this constitution.
10.2: Members may, at the Annual General Meeting amend the provisions of this constitution whenever the need arises.
ARTICLE 11: DISPUTE RESOLUTION
In the event of a dispute arising in relation or incidental to any matter touching the Club or if any question shall arise with regard to the Club, such dispute or question shall be referred to the members in a General Meeting who shall decide on the issue by a vote and whose decision shall be final and conclusive.
ARTICLE 12: TERMINATION/ CESSATION OF THE CLUB
The Board of Directors shall have powers to decide on termination/ cessation of business of the Club; if in their opinion, it has become impracticable to continue with the Club.
NAMES, AND ADDRESS OF THE MEMBERS | POSITION | SIGNATURES OF MEMBERS |
Besigye William P.O BOX…………………………… , Uganda | CHAIRPERSON/ DIRECTOR | |
Mugere joseph P.O Box…………………………… , Uganda | VICE CHAIRPERSON | |
Kasule Rogers P.O BOX………………………….. ,Uganda | TREASURER/ DIRECTOR | |
Katende ronald P.O BOX…………………………. , Uganda | SECRETARY | |
Muhaire nicholus P.O BOX……………………….. , Uganda | DEFENCE | |
Namatovu Lydia P.O BOX………………………… , Uganda | CHIEF ADVISOR | |
Matsiko Ismail P.O BOX………………………… , Uganda | PUBLICITY OFFICER | |
Ssali Augustine P.O BOX………………………… , Uganda | MEMBER | |
Ssembajwe Emmanuel P.O BOX………………………… , Uganda | MEMBER | |
Jenifer ampumire | MEMBER | |
Ssenyonga jowali P.O BOX………………………… , Uganda | MEMBER | |
Matovu Mohamed P.O BOX………………………… , Uganda | MEMBER | |
Kisoko Musa P.O BOX………………………… , Uganda | MEMBER | |
Ssenyonga Jowali P.O BOX………………………. , Uganda | MEMBER | |
Paul mukiza nfite | MEMBER | |
Jenifer amupiire | MEMBER | |
Tumwebaze Godwin | MEMBER | |
Nakakande resty | MEMBER | |
Namugerwa babirye | MEMBER | |
MEMBER |
Dated at Kampala this…………….. day of………………….. 2021.
Witness to the above signatures:
SIGNATURE:………………………………………………………………………
NAME,………………………………………………………………………………………
OCCUPATION: POSTAL ADDRESS:
PHONE NUMBER:
PHONE NUMBER: